ExecuTrain Houston

Microsoft Project 2010:
Part Two

Follow Task Progress in Project 2010

KEEP PROJECT INFORMED AS TASKS MOVE TOWARD COMPLETION, AND VIEW THIS PROGRESS USING A VARIETY OF METHODS, EASILY STAYING APPRISED OF OVERALL PROJECT STATUS.

Details:

• Update tasks as they move toward completion, including any changes to resources and notes that document relevant information.
• Reschedule a Task yourself or have Project do so automatically and move tasks forward or back.
• Split a task when it has been interrupted (for example, needed supplies have not yet arrived).
• Use the Inspector to help you understand and fix scheduling conflicts.

Create Reports in Project 2010

PROJECT OFFERS A WIDE VARIETY OF BUILT-IN REPORTS FOR STAYING APPRISED OF PROJECT PROGRESS AND INFORMATION. LEARN TO GENERATE THESE REPORTS, AND CREATE YOUR OWN SPECIALIZED REPORTS FOR FUTURE USE.

Details:

• Use, modify, and print Project’s existing reports to evaluate Task and Resource usage, details, definitions, and more.
• Create and print a variety of your own specialized reports to evaluate Task and Resource usage, details, definitions, and more.
• Generate Reports in Excel and Visio. The Excel reports are Pivot Tables and Pivot Charts.

Use Views, Tables, and Filters in Project 2010

A COMPLEX PROJECT, WITH ITS MYRIAD TASKS AND RESOURCES, CAN QUICKLY BECOME UNWIELDY AND DIFFICULT TO MANAGE. EXPLORE A VARIETY OF TECHNIQUES FOR DISPLAYING PRECISELY THE INFORMATION YOU NEED IN A GIVEN MOMENT OR FOR A PARTICULAR PURPOSE.

Details:

• Control how information is displayed on the screen by editing existing Views within Project, creating your own views, and combining views to produce a new type of display.
• Create specialized tables to display particular information about Tasks and Resources in a worksheet view.
• Use Project’s built-in filters to display only the tasks you need to see in a particular moment.
• Display only the tasks or resources needed in the moment by creating filters, and/or modifying existing ones. Set conditions to achieve highly specific displays, and learn about the types of filters Project has to offer.
• Sort, zoom, and split the view to better understand and navigate your project plan.

Advanced Topics in Project 2010

HAVING DEVELOPED PROJECT ELEMENTS WHICH ARE UNIVERSAL TO ALL YOUR PROJECTS – SUCH AS A COMPANY CALENDAR, INDIVIDUALS IN YOUR DEPARTMENT, AVAILABLE EQUIPMENT, COMMON TASKS, ETC. – SAVE THEM FOR FUTURE USE, MAKING THEM AVAILABLE FOR USE IN ALL YOUR PROJECTS. FURTHER SIMPLIFY YOUR WORK USING PROJECT’S TOOLS FOR SHARING RESOURCES WITH OTHERS, SPLITTING MULTI-FACETED PROJECTS INTO MANAGEABLE PIECES, AND MORE.

Details:

• Create an Interim Project Plan to assist you in comparing actual project progress to that originally anticipated.
• Create a permanent set of project template information that can be used to create multiple projects, eliminating the need to create every project from scratch.
• Avoid time and usage conflicts when using Resources also used by others by attaching your project to a common Resource Pool, which tracks the availability of individual resources.
• Use Project’s Organizer to make your custom views and tables created for one project available for use in within all your projects.
• Gain control over an unwieldy, multi-faceted project by dividing it into smaller pieces stored within a single, easy-to-manage master project plan.