ExecuTrain Houston

Microsoft PowerPoint 2010:
Part One

Getting Started

Overview:

LEARN YOUR WAY AROUND THE POWERPOINT WINDOW, THE BASICS OF CREATING AND SAVING POWERPOINT FILES, AND THE VARIOUS WAYS OF VIEWING A POWERPOINT FILE IN ORDER TO EDIT, ARRANGE, AND REHEARSE IT.

Details:

• Become familiar with the various aspects of the PowerPoint screen and their functions, including the Quick Access Toolbar, File Tab, Outline and Slides Pane, and more.
• Choose a method to create a new presentation: create as a new blank presentation, from an installed template or theme, or from Office.com templates.
• Choose from either of PowerPoint’s two basic saves, depending on whether you want to update an existing file, or create a new file.
• PowerPoint offers a variety of methods for viewing presentation content and making changes. Depending on what you want to see, there is a view that makes it easy.
• Use the Help feature to search for phrases or topics relating to PowerPoint’s features and functionality.
• Learn about the PowerPoint Options window and establishing global application settings

Working with Text

Overview:

USE A VARIETY OF TECHNIQUES TO ADD AND EDIT WRITTEN INFORMATION ON YOUR SLIDES. EXPLORE SEVERAL FORMATTING METHODS THAT GIVE THEM AN ATTRACTIVE AND EASY-TO-UNDERSTAND APPEARANCE, AND USE SPECIAL FEATURES THAT LET YOU CHANGE CONTENT AND/OR APPEARANCE ACROSS THE PRESENTATION WITH A SINGLE COMMAND.

Details:

• Add text to your slides and apply formatting enhancements, use the format painter, and change text alignment.
• Though PowerPoint 2010 makes it exceptionally easy to create slides containing the type of placeholder necessary, there may be time when you want to add text to an otherwise blank or object-only slide. In these times, simply add a text box. Also learn how to resize and move a text box.
• Use bulleted and numbered lists to present sequential or non-sequential items in a visually attractive, easy-to-understand layout.
• Use the Cut, Copy, and Paste functions to rearrange or reuse text on another slide.
• Use the Find feature to search your presentation for particular contents or choose Replace to edit the contents of specific contents across your presentation.
• Use a Microsoft Word outline to generate a PowerPoint presentation.
• Use Outline View to edit written content without having to display the slide itself or risk disturbing objects placed on the slide.

Organizing Slides

Overview:

LEARN THE VARIOUS WAYS OF ADDING, EDITING, ARRANGING, AND OTHERWISE HANDLING THE BASIC BUILDING BLOCKS OF A POWERPOINT FILE TO ACHIEVE PRECISELY THE PRESENTATION YOU DESIRE.

Details:

• Use Slide Sorter View to view the overall slide progression at a glance, rearrange slides, choose which slides to hide or display, duplicate a slide, and choose the visual effect as slides move from one to the next.
• Get a solid start with your presentation by navigating easily between slides, choosing an overall design, and selecting from a wide variety of layouts when inserting slides.
• Customize and modify your Slide Master by adding text, formatting, ClipArt, and drawn objects for all slides in your presentation and learn how to add placeholders to the Slide Master.
• Modify the Notes Master in your presentation by applying desired formatting.

Working with Shapes

Overview:

ENHANCE THE APPEAL AND IMPACT OF YOUR PRESENTATION BY INCLUDING VISUAL OBJECTS THAT SUPPLEMENT YOUR TEXT. INSERT POWERPOINT’S BUILT-IN SHAPES AND OTHER OPTIONS, THEN FORMAT AND ARRANGE THEM FOR MAXIMUM EFFECT.

Details:

• Add a wide variety of customizable shapes to liven up and complement slide text. Choose from a wide selection of ready-made shapes to insert in to your presentation.
• Manage shapes in your presentation by inserting, resizing, moving, adding text, or formatting shapes.
• Use the Drawing Tools Format tab to insert, create, and format non-text slide elements.
• Easily arrange multiple objects so that they appear as desired on the finished slide.
• Group multiple objects to help them to stay put and allow you to cut, copy, paste, and format them as a single unit.

Working with Charts, Tables, and SmartArt

Overview:

THE IMPLICATIONS OF NUMERICAL AND CATEGORICAL INFORMATION OR BUSINESS PROCESSES CAN BE DIFFICULT TO CONVEY USING THE WRITTEN OR SPOKEN WORD. INSTEAD, SHOW YOUR AUDIENCE WHAT YOU MEAN VIA POWERPOINT’S DYNAMIC VISUALS.

Details:

• Use Tables to present your categorical information in a clear, attractive format. Learn how to insert a table in a new or existing slide and adjust the column width and height.
• Use Datasheet Charts to present numeric information in an attractive, easily edited, and highly customizable form. Learn how to edit the chart data, add chart titles, edit datasheet information, and add data labels.
• Use SmartArt graphics to create representations of relationships, processes, components, and other spatial information.
• Use the Organization Chart to represent relationships between people, operations, functions and activities within an organization. Learn how to create, edit and modify the format of an Organization Chart.

Adding Visual Interest and Interactivity

Overview:

LIVEN UP YOUR PRESENTATION WITH PICTURES, MOVIES, SOUNDS, AND BUTTONS THAT LET THE PRESENTER OR USER JUMP TO DIFFERENT LOCATIONS WITHIN THE PRESENTATION, OR EVEN TO A WEB SITE!

Details:

• Using animated clip and pictures adds liveliness to your presentation. Insert pictures from a digital camera or scanner to present your own visual illustrations.
• When used judiciously, sound gives tremendous dimension to your presentation, particularly when it will be run by the viewer (as opposed to a presenter). Choose from PowerPoint’s built-in sounds, or insert them from your own CD or other source.
• Insert WordArt to take text of your choosing and automatically turn it into a decorative object.
• The Screenshot feature lets you capture a picture of all or part of an open window and place it in your PowerPoint show.
• Save time in creating your presentation by reusing slides from an existing presentation.
• Learn how to link and embed objects into your presentation and to connect objects to its source to update automatically when the source is changed.
• Use hyperlinks to jump to other locations while presenting to make it easy for viewers or the presenter to jump to another location within the presentation, to another file, or to a web site.
• Add buttons to slides that launch a variety of actions when clicked or “moused over”, including jumping to a different slide, running a program, playing a sound, and more.
• Adjust the timing of slide transitions and apply slide transitions to multiple slides.
• Create motion on your slide to add energy and visual interest, illustrate a point, and keep information out of the way until the presenter is ready to discuss it.

Preparing for Delivery of Your Presentation

GATHER INPUT FROM OTHERS FOR ADDITIONAL INPUT, CHOOSING WITH A FEW CLICKS WHICH EDITIONS TO INCORPORATE. ONCE YOUR PRESENTATION IS COMPLETE, EASILY TELL POWERPOINT PRECISELY HOW YOU WANT IT TO BEHAVE DURING PRESENTATION: MAKE IT PRESENTER- OR SELF-LED, CREATE “SHOWS WITHIN THE SHOW” TO PRESENT CERTAIN CONTENT TO A CERTAIN AUDIENCE, LET POWERPOINT PACKAGE ALL SUPPLEMENTARY FILES TO BE SURE NOTHING GETS LEFT BEHIND, AND MORE.

Details:

• PowerPoint makes it exceptionally easy to print everything you could need to support your presentation - slides, handouts, outlines, speaker’s notes, and more - with a single easy, consistent procedure.
• When the presenter has information to yet which does not belong on a slide (for example, statistics that support a bullet point), there is no need to manage this in a separate document. Instead, save such information for the presenter’s eyes only by adding Notes to slides and printing them out separately.
  Use PowerPoint’s print options to change the current printer or make minor changes. Use Print Preview to see a live preview of your presentation.

• Perfect for planning a presentation which will be self-led by the viewer (for example, to be used at a trade show kiosk), the timing feature keeps you in control of the pace and tone of the presentation.
• Develop a single presentation containing all your information, then create special shows for specific audiences, picking and choosing the elements to include. In this way, you can present shows tailored to a certain audience without having to manage (or update!) multiple files.
• Tell PowerPoint whether it will be presenter- or self-led, whether or not it should repeat when finished, which Custom Show to display, and more.
• Learn how to embed fonts to ensure that they remain available even if the font does not reside on another person’s computer.