ExecuTrain Houston

Microsoft Project 2010:
Part One

Learning Method: Instructor-Led
Duration: 7 Hours

Create Your Project in Project 2010

A PROJECT IS SIMPLY A COLLECTION OF TASKS TO BE COMPLETED BY A CERTAIN DATE. BEGIN DEVELOPING YOUR PROJECT PLAN BY SETTING YOUR CALENDAR AND BY CHOOSING START AND FINISH DATES. NEXT, ENTER THE SPECIFIC TASKS THAT LEAD TO COMPLETION.

Details:

• Create a framework for your project by using one of Project’s three built-in calendars, creating your own calendar, and setting options specific to your project.
• Tell Project the specifics of your project, including Start and End dates, which calendar to use, and how to calculate individual task Start dates. Create a Project Summary Task to contain all individual Tasks and Subtasks.
• Create the individual Tasks that lead to project completion and rearrange Tasks as needed. Learn how to estimate a reasonable Task Duration for getting started with the project plan.

Manage Tasks in Project 2010

FINE TUNE THE TASKS IN YOUR PROJECT. STEPS TO COMPLETION DO NOT EXIST IN A VACUUM. FOR EXAMPLE, “BAKE CAKE” MUST BE COMPLETED BEFORE “FROST CAKE” CAN BEGIN; ADDITIONALLY, TIME MUST BE ALLOWED FOR THE CAKE TO COOL BETWEEN THE TWO TASKS. NOW THAT YOU HAVE ENTERED YOUR TASKS, YOU CAN ENTER SUCH CONSIDERATIONS INTO YOUR PROJECT PLAN.

Details:

• Divide Tasks into Subtasks, as well as enter Recurring Tasks with a single entry.
• Use Project’s Gantt Chart view to expand and collapse the list of Tasks for snapshot or detailed viewing as desired in a given moment. Link Tasks that relate to each other to have Project automatically monitor scheduling as the project plan progresses.
• Tell Project the considerations particular to an individual Task, including how much time must elapses before a Task can begin, whether a Task absolutely must start or finish on a particular date, what is to be produced as part of the Task (for example, a manual), and the target date for Task completion.
• Add Task Notes in your task details.

Manage Resources in Project 2010

TASKS CANNOT COMPLETE THEMSELVES – THEY REQUIRE PEOPLE, EQUIPMENT, AND MATERIALS, REFERRED TO IN PROJECT AS RESOURCES. HAVING ENTERED YOUR TASKS AND THEIR DEPENDENCIES, YOU CAN COMPLETE THE PROJECT PLAN BY ENTERING THE SPECIFIC RESOURCES THAT WILL BE USED TO PERFORM EACH TASK.

Details:

• Enter and store detailed information about the people, places, and equipment required to complete Tasks within your project plan.
• Tell Project the scheduling circumstances of your Resources, such as days and hours of availability for work on the project and which Base Calendar applies to the Resource.
• Assign Resources to Tasks using the Assign Resources Button, The Task Information Dialog box, and the Task Details form.
• Have Project automatically delay or split tasks for individual Resources as necessary to ensure that Tasks can be completed on schedule without overloading the Resource.

Finalize Your Project in Project 2010

REVIEW YOUR COMPLETED PLAN TO MAKE SURE THEY CAN BE COMPLETED ACCORDING TO THE PROJECT DURATION AND ADJUST AS NECESSARY. CREATE A STANDARD AGAINST WHICH ACTUAL PROGRESS WILL BE COMPARED AS THE PROJECT PROCEEDS. USE REPORTS TO STAY APPRISED OF PROGRESS.

Details:

• Identify and view those tasks which affect project duration, and use a variety of methods to shorten project duration as necessary.
• Export and Import data from Microsoft Excel for use in your project plan, View the Critical Path, and set a Baseline against which to evaluate and adjust project progress.
• Choose how you would like to view overall Project progress in a Built-In Reports or Visual Reports.