Posts Tagged ‘Office 2007’
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One of the biggest changes in Microsoft® Office 2007 is the addition of the Office Ribbon which includes the Office Button, Quick Access Toolbar, and Tabs. The Tabs replace the Menus and Toolbars with a graphical representation of the available options within the application. The options are grouped based on common actions and page elements, allowing you to apply the options to your document, spreadsheet or presentation rapidly.
The Tabs available change depending on the application in which you are working and the type of element you are working with. For example, if you select a photo or graphic within your document, the Picture tab displays. When you click off of the object, the Picture tab is then hidden.
To minimize the tabs, complete the following action:
· Click the Customize Quick Access Toolbar button, and then click the Minimize the Ribbon link. – OR – Double-click any tab name.
Tags: Office 2007, weekly tip
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Working with Styles
In Microsoft® Word, a style is a set of formatting options saved with a single name. Since applying a style applies the formatting to all associated text in the document, you can change the entire document by editing the style.
Creating a Style
1. On the Home tab, in the Styles gallery, click the More button.
2. In the Styles dialog box, click the New Style button .
3. In the Create New Style dialog box, in the Name text box, enter a name for the style.
4. In the Style Type list, click either the Paragraph or Character option.
5. In the Based on area, choose a style as a starting point.
6. Click the Format button, and click the available options to set the
corresponding properties.
7. Click the OK button.
Applying a Style
1. Select the desired text.
2. On the Home tab, in the Styles gallery, click the desired style.
Modifying a Style
1. Access the Styles dialog box.
2. Mouse over the desired style, click the drop-down arrow.
3. Click the Modify option.
4. Change the properties for the appropriate format option.
5. In the Styles dialog box, click the OK button
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Office SharePoint 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Reference Card for Microsoft Office, contact an adivisor for pricing and delivery.
Tags: Office 2007, weekly tip, Word 2007
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Calendar lists are a communication tool that provide site visitors with information about upcoming events and activities. The Calendar list is a default content area within several of the site templates for Windows® SharePoint® Services and Microsoft Office® SharePoint® Server. Calendars can include document attachments which contain additional information related to the event. Calendar lists have three default views: a summary list view, a detail list view and a calendar view.
1. On the Home page, click the Add new event link.
2. In the Calendar: New Item dialog box, in the Title text box, enter the appropriate name.
3. In the Location text box, enter the appropriate details.
4. In the Start Time and End Time text boxes, enter the appropriate details.
5. In the Description text box, enter the appropriate details.
6. In the All Day Event group, click the check box, if appropriate.
7. In the Reoccurrence group, click the check box, if necessary, and enter the appropriate information.
8. Click the Attach File button, and then locate and open the appropriate file.
9. Click the OK button.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Office SharePoint 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Reference Card for Microsoft Office, contact an adivisor for pricing and delivery.
Tags: Office 2007, SharePoint 2007, weekly tip
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The first step in developing a Basic Flowchart is deciding which Master Shapes to include and then placing them on the diagram. Each shape serves a specific purpose and demonstrates a particular aspect of the drawing.
1.) If necessary, display the Drawing Grid (on the View menu, click the Grid command).
2.) Click the stencil bar containing the desired Master Shape.
3.) Click and drag the shape onto the page, and then release the mouse.
4.) Repeat steps 2 and 3 for each general shape type, as needed.
To duplicate shapes easily: Press and hold the Ctrl key, then click and drag the desired shape to the new location.
Tags: Office 2007, Visio 2007, weekly tip
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When a resource is scheduled over its predetermined availability, it is said to be overallocated. You can resolve this issue by delaying or splitting its tasks until it can handle the load. This process is known as leveling.
1.) Save the file to protect your information in case you decide the process of leveling does not give you satisfactory results.
2.) From the Tools menu, click the Level Resources command.
3.) In the Resource Leveling dialog box, under the Leveling Calculations section, click the Manual radio button.
4.) Under the Leveling Range group, click the Level Entire Project radio button to level the entire project plan - OR - click the Level radio button to level a portion of the project within a date range.
5.) Under Resolving Overallocations heading, select the appropriate options.
6.) Click the Level Now button.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Office Project 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Reference Card for Microsoft Office, contact an adivisor for pricing and delivery.
Tags: Office 2007, Project 2007, weekly tip
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Reviewing and Commenting
1.) Open the presentation.
2.) Click the item to add a comment.
3.) Click the Review tab, in the Comments gallery, click the New Comment button.
4.) Enter your comment.
5.) Click outside the comment area or pressing the CTRL + Enter keys to end comment.
NOTE: To change the name used for your comments, click the Office Button, and then click the PowerPoint Options button.
Viewing Others’ Comments
1.) Open the commented presentation
2.) Click the Review tab, in the Comments gallery, and then click the Show Markup button.
3.) Click the Next and Previous buttons to cycle through and read all comments.
4.) Click the Show Markup button to hide the comments.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft PowerPoint 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Refrence Card for Excel 2007 contact an advisor for pricing and delivery.
Tags: Office 2007, PowerPoint 2007, weekly tip
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Using IF
1.) Select the IF function from the Insert Function dialog box.
2.) In the Logical test box, type the condition.
3.) In the Value if true box, type the result if the condition is true.
4.) In the Value is false box, type the result if the condition is false, and then click OK.
NOTE: the Value if true or Value if false can contain a test statement (has quotes), a value, or another formula.
Making Conditions or Criteria
You may want to change your formula if a certain condition is true, or you want to include only values that meet certain conditions.
Using AND or OR
1.) Select the IF function
2.) In Name box, click AND or OR in list.
3.) in Logical 1 box, type the first condition.
4.) in Logical 2 box type the second condition.
5.) Click IF in the formula in the Formula Bar. The IF Function Arguments displays with AND or OR conditions in the Logical test box.
6.) Complete the Value if true and Value if False boxes, and then click OK.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Excel 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Refrence Card for Excel 2007 contact an advisor for pricing and delivery.
Tags: Excel 2007, Office 2007, weekly tip
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The Sort dialog box allows you to select different criteria for sorting a list. Using the dialog box allows you to sort by multiple columns and select from several sort methods.
1.) Click a cell in the list.
2.) Click the Data tab, in the Sort & Filter gallery, click the Sort button.
3.) In the Sort dialog box, select the appropriate Column, Sort on and Order options.
4.) Click the Add Level button to add additional criteria, if neccessary.
5.) In the Then by row, select the appropriate options.
6.) Click the OK button.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Excel 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Refrence Card for Excel 2007 contact an adivisor for pricing and delivery.
Tags: Excel 2007, Office 2007, weekly tip
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Creating a New Contact
1.) In the Navigation pane, click the Contact button.
2.) In Contact window, click the New button
3.) In the Untitled-Contact dialog box, complete the appropriate contact information.
4.) Click the Save and Close button.
Assigning a Contact to a Category
1.) Open a contact form.
2.) On the Contact tab, in the Options gallery, click the Categories button. The Categories dialog box displays.
3.) In the drop-down list, click the appropriate option.
4.) Click the Save and Close button.
Searching for a Contact
1.) On the Standard toolbar, in the Search box, enter the contact name.
2.) Press the Enter key, in the Choose Contact dialog box. click the appropriate name, and then click the OK button.
Sending a Message to a Contact
1.) In the Contact window, right-click the appropriate contact entry.
2.) On the shortcut menu, point to the Create option, and then click the New Message to Contact option.
3.) In the Untitled-Message dialog box, complete the message, and then click the Send button.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Outlook 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Refrence Card for Outlook contact an adivisor for pricing and delivery.
Tags: Office 2007, Outlook 2007, weekly tip
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Tables enable you to organize and format groups of related information. You can also perform calculations in a table, just as you can with a spreadsheet.
1.) Click the Insert tab, in the Tables gallery, click the Table button.
2.) In the drop-down grid, click and drag to select the number of columns and rows to be included.
3.) Release the mouse button.
Entering Information in a Table
1.) Click the desired cell and type the information.
2.) Press the Tab key to move to the next cell and continue entering information.
NOTE: Press the Shift+Tab key to move back one cell.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Office Word 2003 or 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Refrence Card for Outlook contact an adivisor for pricing and delivery.
Tags: Office 2007, weekly tip, Word 2007
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