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Grouping Objects
Grouping and Ungrouping Objects
1. Press and hold the SHIFT key and select the objects you want to group.
· To group:
Click the Home tab, in the Drawing gallery, click the Arrange drop-down arrow, and then click the Group option.
· To ungroup:
Click the Home tab, in the Drawing gallery, click the Arrange drop-down arrow, and then click the Ungroup option.
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1. On the Quick Access toolbar, click the Customize Quick Access Toolbar button, and then click the More Commands option.
2. In the Excel Options dialog box, in the Choose commands from drop-down list, click the Commands not in the Ribbon option.
3. Locate and click the Compare and Merge Workbook command, click the Add button and then click the OK button.
4. Open the copy of the shared workbook into which you want to merge changes.
5. On the Quick Access tool bar, click the Compare and Merge Workbooks button.
6. In the Select Files to Merge Into Current Workbook dialog box, select all copies of the shared workbook containing changes to be merged.
7. Click OK.
Note: Cells that have been modified are marked with a black triangle. Place the mouse over the cell to view the change.
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Send a Calendar Via E-Mail
This feature allows for a snapshot of calendar items to be sent to an e-mail recipient.
1. In the Navigation Pane, click the Calendar button.
2. On the Calendar pane, click the Send a Calendar via E-mail link.
3. In the Send a Calendar via E-mail
dialog box, in the Calendar drop-down list, select the appropriate option.
4. In the Date Range drop-down list, select the appropriate dates.
5. In the Detail drop-down list, select the
appropriate option.
6. Click the Show button, and then select any additional options.
7. Click the OK button, and then complete and send the message.
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Working with Styles
In Microsoft® Word, a style is a set of formatting options saved with a single name. Since applying a style applies the formatting to all associated text in the document, you can change the entire document by editing the style.
Creating a Style
1. On the Home tab, in the Styles gallery, click the More button.
2. In the Styles dialog box, click the New Style button .
3. In the Create New Style dialog box, in the Name text box, enter a name for the style.
4. In the Style Type list, click either the Paragraph or Character option.
5. In the Based on area, choose a style as a starting point.
6. Click the Format button, and click the available options to set the
corresponding properties.
7. Click the OK button.
Applying a Style
1. Select the desired text.
2. On the Home tab, in the Styles gallery, click the desired style.
Modifying a Style
1. Access the Styles dialog box.
2. Mouse over the desired style, click the drop-down arrow.
3. Click the Modify option.
4. Change the properties for the appropriate format option.
5. In the Styles dialog box, click the OK button
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Tags: Office 2007, weekly tip, Word 2007
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Calendar lists are a communication tool that provide site visitors with information about upcoming events and activities. The Calendar list is a default content area within several of the site templates for Windows® SharePoint® Services and Microsoft Office SharePoint Server. Calendars can include document attachments which contain additional information related to the event. Calendar lists have three default views: a summary list view, a detail list view and a calendar view.
1. On the Home page, click the Add new event link.
2. In the Calendar: New Item dialog box, in the Title text box, enter the appropriate name.
3. In the Location text box, enter the appropriate details.
4. In the Start Time and End Time text boxes, enter the appropriate details.
5. In the Description text box, enter the appropriate details.
6. In the All Day Event group, click the check box, if appropriate.
7. In the Reoccurrence group, click the check box, if necessary, and enter the appropriate information.
8. Click the Attach File button, and then locate and open the appropriate file.
9. Click the OK button.
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Tags: Office 2007, SharePoint 2007, weekly tip
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The first step in developing a Basic Flowchart is deciding which Master Shapes to include and then placing them on the diagram. Each shape serves a specific purpose and demonstrates a particular aspect of the drawing.
1.) If necessary, display the Drawing Grid (on the View menu, click the Grid command).
2.) Click the stencil bar containing the desired Master Shape.
3.) Click and drag the shape onto the page, and then release the mouse.
4.) Repeat steps 2 and 3 for each general shape type, as needed.
To duplicate shapes easily: Press and hold the Ctrl key, then click and drag the desired shape to the new location.
Tags: Office 2007, Visio 2007, weekly tip
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When a resource is scheduled over its predetermined availability, it is said to be overallocated. You can resolve this issue by delaying or splitting its tasks until it can handle the load. This process is known as leveling.
1.) Save the file to protect your information in case you decide the process of leveling does not give you satisfactory results.
2.) From the Tools menu, click the Level Resources command.
3.) In the Resource Leveling dialog box, under the Leveling Calculations section, click the Manual radio button.
4.) Under the Leveling Range group, click the Level Entire Project radio button to level the entire project plan - OR - click the Level radio button to level a portion of the project within a date range.
5.) Under Resolving Overallocations heading, select the appropriate options.
6.) Click the Level Now button.
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Labels
1.) On the Design Tab, in the Controls gallery, click the Label button.
2.) Click and drag to draw label.
3.) Enter and format the text.
Lines
1.) In the Controls gallery, click the Line button.
2.) Click and drag to draw the line.
NOTE: To draw a straight line, hold the Shift key and then click and drag.
Images
1.) In the Controls gallery, click the Image button.
2.) Click and drag to draw the picture area.
3.) In the Insert Picture dialog box, locate the desired image, and then click the OK button.
Rectangles
1.) In the Controls gallery, click the Rectangle button.
2.) Click and drag to draw the box.
3.) Format as needed.
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Reviewing and Commenting
1.) Open the presentation.
2.) Click the item to add a comment.
3.) Click the Review tab, in the Comments gallery, click the New Comment button.
4.) Enter your comment.
5.) Click outside the comment area or pressing the CTRL + Enter keys to end comment.
NOTE: To change the name used for your comments, click the Office Button, and then click the PowerPoint Options button.
Viewing Others’ Comments
1.) Open the commented presentation
2.) Click the Review tab, in the Comments gallery, and then click the Show Markup button.
3.) Click the Next and Previous buttons to cycle through and read all comments.
4.) Click the Show Markup button to hide the comments.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft PowerPoint 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Refrence Card for Excel 2007 contact an advisor for pricing and delivery.
Tags: Office 2007, PowerPoint 2007, weekly tip
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Using IF
1.) Select the IF function from the Insert Function dialog box.
2.) In the Logical test box, type the condition.
3.) In the Value if true box, type the result if the condition is true.
4.) In the Value is false box, type the result if the condition is false, and then click OK.
NOTE: the Value if true or Value if false can contain a test statement (has quotes), a value, or another formula.
Making Conditions or Criteria
You may want to change your formula if a certain condition is true, or you want to include only values that meet certain conditions.
Using AND or OR
1.) Select the IF function
2.) In Name box, click AND or OR in list.
3.) in Logical 1 box, type the first condition.
4.) in Logical 2 box type the second condition.
5.) Click IF in the formula in the Formula Bar. The IF Function Arguments displays with AND or OR conditions in the Logical test box.
6.) Complete the Value if true and Value if False boxes, and then click OK.
This Tip of the Week was brought to you by the learning professionals at ExecuTrain Houston. To learn more, sign up for one of our Microsoft Excel 2007 public classes or ask about our Private Consults or Client-Site learning events.
To get the complete Quick Refrence Card for Excel 2007 contact an advisor for pricing and delivery.
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